Invoice → your POS and your books
Know your food cost today.
Not at month end.
Photograph a supplier invoice — handwritten, creased, on whatever form the supplier uses. Nota reads every line, matches it to your catalog, posts the document into your POS and files a draft bill in Xero or Zoho Books. Prices and plate costs move as it lands.
- Nothing to install — the team sends photos in Telegram
- The answer comes back in the same conversation, not the next day
- Handwritten forms included
UD. WIDI WIGUNA
07.08.2026 · 13 lines
+ 4
Carbon copy · filed
Syrve · Xero · Zoho Books
What it reads
Nobody typed anything on this screen.
A supplier’s own preprinted form, filled in by hand and photographed on a phone in a Canggu kitchen. Thirteen lines, thirteen prices, one total — read, matched to the catalog, and checked that the lines add up to what the supplier wrote at the bottom.
The invoice screen: the original photo on the left, what was read from it on the right.
Contact details on the sheet are blurred. Everything else is as it arrived.
What it does next
Reading it was the easy part.
A processed invoice on its own saves an hour of typing. What it is worth is everything downstream: what you buy, what it costs, what changed this week and what a dish costs because of it — all of it recalculated by the invoice itself.
Price alerts
It sees the 10% before you do.
Every price on every invoice is compared against the last thirty days. What moved is sorted by what it costs you per month — not by percentage, because a 29% jump on chili you barely buy matters less than 10% on salmon you buy every week.
Products
The catalog, with what you actually pay.
Your POS catalog, matched against every invoice that ever came in: last price, thirty-day average, which supplier, how long ago.
Recipes
Plate cost that moves when the invoice does.
Paste the menu or drop an .xlsx. Every dish is costed against the prices on your own invoices, and recosted the next time one arrives.
Stock counts
Counted in Telegram — by text, by voice, or a photo of the paper sheet — and valued here at your latest purchase prices.
Inbox
The ones that need a person: an unanswered question, a photo too dark to read, an export that failed. Nothing stalls quietly.
The other half
There is no app to install.
Every product in this category asks the kitchen to adopt one, and the kitchen does not. So the work happens where the team already is: a photo between deliveries, an answer in one line, a shelf counted out loud — in Telegram, with nothing to download and nothing to teach. The cabinet is for the one person who answers for the numbers.
Where it files
Into the systems you already run.
The same document twice: an incoming document in the POS your team works in, a draft bill in the accounting your bookkeeper uses. The connector layer is pluggable — a new system is days, not months.
- SyrvePOSLive
- XeroAccountingLive
- Zoho BooksAccountingLive
QuickBooks Online · NetSuite · HubSpot · r_keeper · Your own system
Try it on one of yours.
Sign in and upload one invoice. However it was written.